Weddings & Events

From formal dinner parties to intimate weddings our experienced experienced wedding organizers can provide you with event coordination, meal preparation and service, bartending, rental pick-ups, decoration assistance, coordination of vendors, and post celebration clean-up. We can assist you in bringing your event from conception to completion. We service Kingston, ON and surrounding areas.

Weddings

A full service package may include: venue and supplier sourcing, contract review and negotiation, wedding theme creation assistance, budget management, multiple venue site visits, assistance in designing and or creating silk or fresh bouquets, wedding décor and guest favors, timeline creation, day-of set up, and vendor management. With a full service package an on-site event coordinator will also be available for your rehearsal, ceremony and reception and will handle all of the final details noted under day-of organization. Heather is a professional organizer with more than 7 years of experience in contract negotiation and a life time of planning experience.

Day-of Event Organization

This service begins at least 1-2 months before the event and includes an initial consultation, venue and supplier contract reviews, and a visit to the venue to review the floor plan and timeline. Our on-site event coordinator will communicate the event timeline, expected arrival times, and special requests to all vendors. The on-site coordinator will also oversee the clean-up of the event and make a plan for returning all rental items.

Pre-wedding

An initial meeting with the bride and groom to determine their needs

A Wedding planning checklist to assist with all of the details

A thorough review of all vendor contracts, with possible suggestions

Assistance with table placement, guest seating chart, decoration planning

Correspondence with vendors to confirm the details (venue, DJ, MC, florist, photographer, videographers, and any other vendors you may have)

Day-of

Ensuring all vendors arrive as planned and that they have what they need

Behind-the-scenes set up, cues and assistance in organizing your ceremony

Support throughout the day to ensure the wedding runs smoothly

Assistance in decorating for the ceremony and reception

Complimentary toiletries basket for the female powder room

Access to a “Wedding Day Emergency Kit”

A Litte Love from my Clients

Kelly & Shawn

We hired Bowtie Services for assistance in coordinating our wedding. Heather and her team went above and beyond the call of duty and we are absolutely thrilled with the service we received. We weren’t sure we needed a wedding coordinator because our wedding was so small and casual, but are we ever glad we did! Heather kept us on track and kept the day moving as smooth as possible. She came with so many great ideas and suggestions and helped bring our vision to life. I can’t imagine what our day would have looked like without their help. If we had to do it all again, hiring Bowtie Services would be the first thing we did. Thank you so much!